Privacy Notice

Last updated: 11/11/2026 (D/M/Y)

Stoic Astrologer is committed to protecting your privacy and handling your personal information in accordance with UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who I am

Stoic Astrologer is operated by Dr David Wallace-Hare. Stoic Astrologer is the trading name of David Wallace-Hare. I am also the Data Controller for the site.

Registered address: 66 Littlemead Lane Exmouth Devon EX8 3BU

Email: david@stoicastrologer.co.uk

Information Commissioner's Office registration number: ZB880994

Where sessions take place

In-person Reading debriefs can be held at partner venues in Devon where agreed. No client visits or attends sessions at my registered address; it is used for administrative and correspondence purposes only.

Where such a session is held at a partner venue, that venue may operate its own security systems, including CCTV, on its premises. Any such system is owned and operated by the venue itself, not by Stoic Astrologer, and any footage it records is subject to that venue's own privacy policy and data protection arrangements, not this notice. Details of the specific venue for a given session, and how to contact them directly about their own privacy arrangements, will be provided at the time of booking.

What information I collect

The information I collect depends on which service you use.

For Readings (in-person or online), I may collect and process:

  • Name

  • Email address

  • Telephone number

  • Date, time, and place of birth (used to calculate the astrological chart)

  • Booking and payment information

  • Session notes

  • Any personal information you voluntarily disclose during the consultation or in correspondence.

For online sessions and online follow-up meetings, your name and email address may also be visible to Proton Meet, the video conferencing provider used to host the session. See "Video conferencing" and "Sharing your information" below.

I use an online form service, Tally, to collect client consent forms and related information. The information submitted depends on the form and may include information needed to document consent for an astrology service.

All services are intended for adults aged 18 and over. I do not knowingly collect personal information from anyone under 18. If you believe a child has provided personal information to me, please contact me at the address above so it can be deleted.

Why I collect this information

I collect this information in order to:

  • Arrange and deliver Readings

  • Prepare natal charts and other astrological material

  • Maintain client records

  • Respond to enquiries

  • Meet legal and accounting obligations

Where you contact me to enquire about a Reading or another service, and your enquiry involves taking steps towards a potential booking at your request, the lawful basis for processing your personal information is Article 6(1)(b) UK GDPR: processing necessary to take steps at your request before entering into a contract or, where a booking is made, to perform that contract.

For general enquiries and other correspondence that do not involve taking steps towards a contract, I rely on Article 6(1)(f) UK GDPR (legitimate interests). My legitimate interest is to respond to communications concerning my practice and provide relevant information. I consider this processing necessary for that purpose and ensure that it does not override your rights and freedoms.

Where processing is necessary to comply with a legal obligation, such as accounting or record-keeping requirements, the lawful basis is Article 6(1)(c) UK GDPR.

Where you voluntarily disclose special-category personal data, such as information concerning health, religious beliefs or political opinions, I will only process this information where both a lawful basis under Article 6 and an appropriate condition under Article 9 UK GDPR apply. Where I rely on your explicit consent under Article 9(2)(a), providing such information is optional and you may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

How your information is stored

Personal information is stored using password-protected systems and is accessible to me for the purposes of running the practice. I take reasonable technical and organisational measures to safeguard personal information.

Some information is held or processed by service providers that support the practice, such as email, form, website-hosting, video-conferencing and chart-preparation providers. Their handling of information is also subject to their applicable terms and privacy documentation.

Chart preparation software

To prepare your astrology consultations, I use Astro-Seek (https://www.astro-seek.com/), an independent online astrology calculation service.

Where I use Astro-Seek, I access its chart calculators in guest mode, without signing in to a registered account. I enter the birth date, time and place necessary to calculate the client's chart. These details are processed by Astro-Seek to generate the chart and associated calculations.

Astro-Seek states that birth details entered by guest users are used for calculation purposes and are erased when the user leaves the relevant calculator page. I do not create or maintain client birth profiles in an Astro-Seek account.

I may retain a copy of the resulting chart or calculation output as part of the records needed to prepare and provide your consultation. Any such copy is held by me and is subject to the retention periods and safeguards described in this Privacy Notice.

Astro-Seek is an independent service provider. Its own privacy information is available at Astro-Seek's privacy and personal data information.

Video conferencing

For online Reading debrief sessions and preliminary calls, I use Proton Meet. Proton processes information needed to set up and run meetings, which may include your name, email address and meeting-related information.

Proton's privacy information is available at https://proton.me/legal/privacy.

Consent forms

I use Tally to collect client consent forms and related information. Access to submitted information is limited to what is needed to administer the practice and maintain relevant records.

Tally's own privacy and data-processing documentation describes how it handles submitted information and the service providers it uses. Information submitted through a form may be processed by Tally and its relevant service providers in accordance with those arrangements.

Website hosting, cookies and analytics

This website is hosted using Hostinger. Hostinger also provides the website's cookie-preference management system.

Hostinger has advised that the primary hosting environment for my Business Web Hosting plan is in the UK. Hostinger's services may also involve processing in other locations or through subprocessors, subject to its applicable contractual terms, Data Processing Agreement and transfer safeguards. You can find Hostinger's general privacy policy here.

Essential cookies and similar technologies may be used to ensure that the website functions correctly. Where analytics cookies or similar technologies require consent, they will be used only after you have given consent through the website's cookie-management system. You can change or withdraw your cookie preferences through the available cookie settings.

I use Hostinger Analytics to understand how visitors use my website and to monitor website performance. This may involve collecting information such as pages visited, device and browser information, approximate location and website usage data. Non-essential analytics cookies are used only where you have given consent through the website's cookie preference system.

I also use Google Search Console to help manage the indexing of this site and monitor how this website appears in Google Search, including search performance information such as impressions, clicks and search queries. I do not use Google Analytics on this website.

Further information about how Hostinger and Google process personal information is available in their respective privacy documentation:

The use of cookies and similar technologies is also governed by the Privacy and Electronic Communications Regulations 2003 (PECR), particularly Regulation 6 and Schedule A1, alongside applicable data protection legislation.

Email and communications

I use Hostinger for practice email and client correspondence. Emails may contain your contact details, booking information, information you provide in correspondence and other information needed to arrange or deliver a service.

Hostinger processes email information in accordance with its applicable terms, privacy documentation and Data Processing Agreement. Hostinger's published information indicates that mailbox contents and backups are stored in data centres in France or Germany. Email connections use TLS encryption (TLS 1.2 or later) when supported through the service.

Other information associated with the email service, such as technical logs and account or support information, may also be processed by Hostinger and its service providers. The locations and handling of all such information are subject to Hostinger's applicable arrangements.

Further information is available in Hostinger's Privacy Policy and Data Processing Agreement.

Sharing your information

Your information will not be sold.

I may share personal information where necessary:

  • To comply with a legal obligation

  • With professional advisers where reasonably necessary

  • With service providers that support the practice, including website hosting, email, consent-form collection, video conferencing and chart-preparation services

  • With a partner venue where necessary to arrange an agreed in-person session

Service providers may process information in accordance with their own privacy information and applicable contractual arrangements. Where a provider processes personal information internationally, the relevant transfer arrangements and safeguards must be considered.

Payment information is processed through bank transfers (BACS) or, where offered, Stripe. I do not collect or store full payment-card details. Stripe processes payment information in accordance with its own privacy policy: https://stripe.com/privacy.

How long information is retained

Client records for Readings, including birth details, calculated charts, session notes and consent forms, are normally retained for two years after your most recent consultation, whether in person or online, whichever is later.

Financial and accounting records, including relevant booking and payment records, are retained for at least the periods required by applicable tax and accounting legislation.

General enquiries that do not result in a booking are retained for up to twelve months.

Information held by external service providers may also be subject to their own retention and deletion arrangements.

Your rights

Under UK GDPR you have the right to:

  • request access to your personal information;

  • request correction of inaccurate information;

  • request deletion of your information in certain circumstances;

  • object to processing;

  • request restriction of processing;

  • request the portability of your personal information where applicable;

  • withdraw consent where processing is based on consent; and

  • lodge a complaint with the Information Commissioner's Office.

Information about the ICO can be found at ico.org.uk.

Contact

If you have questions about this Privacy Notice, please contact:

Dr. David Wallace-Hare at:

david@stoicastrologer.co.uk